Notion
A connected workspace for notes, projects, and knowledge.
What is Notion?
Notion is a connected workspace for documents, wikis and databases. Pages can hold anything from meeting notes to company handbooks, and databases let you track projects, content or tasks with multiple views such as tables, boards and calendars. Teams use it to keep shared knowledge in one searchable place. Notion also builds AI into the workspace to help capture, find and automate work, including agents that can run recurring tasks. It is available on the web, desktop and mobile. AI features, permissions controls and admin tools vary by plan, so check what your team needs on the official pricing page.
Best for: Individuals and teams who want notes, documentation and lightweight project tracking in one flexible tool.
Useful for
Team wiki
Keep policies, onboarding and how-to guides in one shared place.
Project tracking
Use databases with board, table and calendar views to track work.
Notes and planning
Draft documents and plans that link to related pages and tasks.
Key capabilities
- Pages for documents, notes and wikis.
- Databases with multiple views such as table, board and calendar.
- Shared team workspaces with search.
- AI features for capturing, finding and automating work.
- Web, desktop and mobile apps.
Limitations and considerations
- AI features, permissions and admin controls vary by plan.
- Its flexibility means teams need to agree structure, or workspaces can become hard to navigate.
Pricing model
Free with paid options
Free plan available, with paid Plus, Business and Enterprise plans.
Current prices on the official siteCommon questions
- Is Notion free?
- There is a free plan for individuals, with paid Plus, Business and Enterprise plans. Check the official pricing page.
- Can Notion replace a project management tool?
- Its databases handle many tracking needs; dedicated tools such as Linear offer more structured workflows for software teams.
- Does Notion include AI?
- Yes, Notion builds AI into the workspace. Which AI features are included depends on your plan.
Sources
Curated from official product and pricing pages. Not hands-on tested by Pithmark.
